Pre-Registration - Closed!
Welcome to the Pre-Registration and Land Allocation page for Spring Potrero 2008!
Site Opens on Thursday!
Gates will open at 10am Thursday for those who choose to spend an extra day with us. Attending Thursday will cost an additional $5 for adults and children over the age of 13, but only an additional $2 for children between the ages of 6-12. Children under the age of 5 continue to be guests of the Barony.
A few notes from our Pre-Registration autocrat:
Do NOT send anything requiring a signature. It will not be accepted. This includes Certified Mail, Express Mail, Registered Mail, Fedex or UPS.
Pre-Registration ends 5/1/2008, any registrations received after 5/1/2008 will be returned to the sender.
Please remember to send in your pre-registration paperwork with your payment and any additional information required for pre-registration. Incomplete paperwork will be returned to the sender.
If you have pre-registered online and DO NOT send in your payment by 5/1/2008, you will not be considered pre-registered and will have to wait until Noon to be admitted to the park.
For any questions concerning Pre-registration please e-mail Lady Medb ingen Mathgamna at prereg@potrerowar.org
We are pleased to be able to offer several methods of pre-registration. You may either fill out your registration online or print out the forms below. In both cases, you MUST mail them to the address provided. Your check or money order should be sent with your registration paperwork.
Proof of SCA membership is required for reduced rate
All minors not accompanied by their parents or legal guardians must have a notarized (in the state the minor is from) "Minor's Waiver and Informed Consent to Participate" sent with the temporary guardian. Minors without the appropriate forms will not be allowed on site. Emancipated Minors must be able to show legal proof.
Online Pre-Registration: Closed!
Printable Registration Forms:
Adult Pre-reg form
Child Pre-reg form
Minor's Waiver forms
Refund Policy:
For information regarding our refund policy, please click here.
|
Overnight Fees:
Pre-Registeration Cost Shown. Add $2 for onsite payment.
| With SCA membership |
|
Overnight |
Early Entry (Thursday) |
| Adult |
$20 |
$25 |
| Teens (age 13-17) |
$20 |
$25 |
| Children (age 6-12) |
$10 |
$12 |
| Children 0-5 |
Free |
Free |
|
| Without SCA membership |
|
Overnight |
Early Entry (Thursday) |
| Adult |
$28 |
$33 |
| Teens (age 13-17) |
$28 |
$33 |
| Children (age 6-12) |
$10 |
$12 |
| Children 0-5 |
Free |
Free |
Day Trip Fees:
| With SCA membership |
|
Day Only |
| Adult |
$12 |
| Teens (age 13-17) |
$12 |
| Children (age 6-12) |
$5 |
| Children 0-5 |
Free |
|
| Without SCA membership |
|
Day Only |
| Adult |
$16 |
| Teens (age 13-17) |
$16 |
| Children (age 6-12) |
$5 |
| Children 0-5 |
Free |
Parking Fees:
|
Land Allocation - Open!
The Barony will be providing Land Allocation Services for Potrero War. We will accept requests for land from groups on ten or more persons. Pre-registration is not required, but it is encouraged as it will save you money and can increase the amount of land your group is allocated. Land will be allocated based upon the level of your registration. Except for Sleepy Hollow, those paying the full price will receive 250 square feet per person, those paying the Youth price will receive 125 square feet and those children who are guests of the Barony will receive no land allocation. Large groups who pre-register will be allocated an additional 250 square feet for every 10 people who have pre-registered. Geopolitical groups (i.e., Royals, Baronies, Cantons, Shires, and Colleges) will get preferential treatment and an additional 900 square feet for infrastructure items such as a great hall and fire pits. After geopolitical groups, land allocation sites for household groups will be first come, first served. Groups are asked to decide upon a single, central point of contact that is empowered to speak for the group. Please provide us with your first, second and third choices respectively, by grid location from the site map and we will do our best to accommodate your wishes.
For large group encampments, the Staff recommends Stone's Throw, North Shore, Camelot, the Breaks and Bedlam. Unfortunately the camp sites in Sleepy Hollow are not set up to accommodate large communal spaces such as dining halls and drum circles and are more appropriate for small to medium sized groups.
Rules
General Rules
1. Land allocation is for groups of 10 or more and is NOT tied to pre-registration. There are, however, benefits for pre-registration.
2. To make the land allocation process work more smoothly, each group must designate one person to be the contact person for their group. That person MUST BE PRE-REGISTERED and be able to speak for the group. We will need their modern and SCA names, phone numbers and e-mail address. Use an e-mail address that will allow the land allocation staff to contact you. The contact person for your group must enroll the group in the land allocation process.
3. Just because you have pre-registered does not mean that you will automatically have land allocated for you. Once your group has enrolled in the land allocation process, individual members of the group may then sign up to stay with the group. This will automatically send an e-mail to the contact person, indicating your desire to stay with the group.
4. Land will be allocated to groups based solely on the number of campers who have signed up to stay with the group. If you have a large group, you will want as many people as possible in your group to participate in land allocation. If you have a group of 50 and only 10 sign up to stay with the group through Land allocation, you will receive only 2500 square feet. It will be a very tight squeeze. Also large group who participate in Land Allocation will get an additional 250 square feet for every 10 people who have PRE-REGISTERED. Do not sign up made-up names or your pets. We will find out.
5. Geo-political groups (i.e. Cantons, Shires, Baronies, Colleges and Royals) will get preferential treatment and an extra 900 square feet for infrastructure, such as dining halls and fire pits.
6. Make a first, second and third choice. Do not make all your choices the same. If you do not make a second or third choice, the default setting is A-1. This will appear on your list of choices. We will do our best to honor your choice. If you have a particular site that you want, use the comment section to describe the area in detail. Be very explicit. Do not assume that the Land Allocation staff remembers where you have camped in the past, or that they know where you want to be.
7. If you are camping in Stone's Throw, please DO NOT use the T1-T7 designation for your camp site. These numbers are for use by Potrero County Parks for reserving camping sites. We do NOT use these camp site designations. Use the map co-ordinates.
8. Land allocation will close May 10, 2008.
9. Reservation for land allocation will remain in effect until 6pm Friday evening. If no one from you group has arrived by then, your group loses its allocation. Those groups traveling more than 6 hours are invited to contact landallocation@potrerowar.org to discuss late arrival issues.
10. Negotiation with your neighbors is encouraged and any unallocated land is considered shared by however borders it. We ask that you please only take what you need. We ask that all groups be willing to work with their neighbors to come to reasonable, agreeable conclusion when land disputes arise.
11. Any groups found to be moving boundary markers or signs, adding new roads, cutting off access to the water supply or attempting to set up camp in an area reserved for another group will be removed from the site.
Sleepy Hollow
1. If you wish to camp in Sleepy Hollow, please indicate the camp site number when you sign up for Land Allocation. Do NOT use the map co-ordinates. The area is Sleepy Hollow is small and the same map co-ordinates can be used for several sites simultaneously.
2. Sleepy Hollow is not set up to accommodate large groups. If you choose to camp in Sleepy Hollow you will not receive 250 square feet per camper. There is simply not enough room.
3. Reserving a camp site in Sleepy Hollow entitles you to 1/2 the water and 1/2 the electricity. You must share with the occupants of the RV pad. You must allow the occupants of the RV pad ample room to enter and exit their vehicle.
4. You do not have the use of the RV pad. This pad is reserved separately and is only for RV and camp trailers. You may NOT park your car on the RV pad. All cars must be parked in the parking lot.
5. If you are camping with the occupants of the RV pad, please indicate this on the comment line when you sign up for land allocation. This will insure that both halves of your party are together.
6. Sleepy Hollow has a noise curfew. Please be considerate of your neighbors and observe the 10pm noise curfew.
RV Reservations
1. If you wish to reserve an RV pad, please use the land allocation service. You will no longer be charged $10 for the RV reservation.
2. Use the site number to reserve the RV pad, not the map co-ordinates. Sleepy Hollow is small and the same map co-ordinates can be used for several sites simultaneously.
3. Reserving an RV site in Sleepy Hollow entitles you to ½ the water and ½ the electricity. You must share with the occupants of the camp site. The occupants of the camp site must allow you ample room to enter and exit your vehicle. You do not have the use of the picnic tables, fire pits or any other part of the camp site.
4. If you are camping with the occupants of the camp site, please indicate this on the comment line when you sign up for land allocation. This will insure that both halves of your party will be together.
5. Sleepy Hollow has a noise curfew. Please be considerate of your neighbors and observe the 10pm noise curfew.
If you are a campmaster and need to register your camp, please click here.
If you are a camper and need to register which camp you will be staying with, please click here.
Land Allocation Map
Title images © 2002,
Lee Varis. Used with permission. The rest is © 2003
Barony of Calafia. Redistribution of the content in any medium is permitted,
provided the copyright remain intact.
