Land Allocation: Camp Registration
This section should be filled out by camp masters ONLY. If you are a regular camper trying to register in an existing camp, please visit the Camper Registration page.
General Rules
- Land allocation is for groups of 10 or more. You do not need to be pre-registered to land allocate, however there are benefits to pre-registration such as a reduced gate fee.
- To make the land allocation process work smoothly, each camping group must designate a camp master to be the main contact person for their group. That person MUST BE PRE-REGISTERED and be able to speak for the group. They must be able to supply their modern and SCA names, phone number and e-mail address - an e-mail address is required so that the land allocation staff is able to contact the camp master if necessary. The camp master must be the person who enrolls the camping group in the land allocation process, and must be available to be the first member of the group on site.
- Just because you have pre-registered does not mean that you will automatically have land allocated for you. Once your group has enrolled in the land allocation process, individual members of the group may then sign up to stay with the group. This will automatically send an email to the contact person, indicating your desire to stay with the group.
- Land will be allocated for groups based solely on the number of campers who have signed up to stay with the group. If you have a large group, you will want as many people as possible in your group to participate in land allocation. If you have a group of 50 people and only 10 sign up for land allocation, you will receive only 2500 square feet - it will be a very tight squeeze. Large groups who participate in land allocation will get an additional 250 square feet for every 10 people who have PRE-REGISTERED. Do not sign up imaginary people, pets, or people who will not be attending the event. Doing so will impact your group's land allocation status in the future.
- While the SCA is known for its hospitality, do not allow your friends and their friends who did not sign up for land allocation to join your encampment. This will lead to serious over crowding. Pathways through your encampment must be maintained for fire and safety reasons. There will be camping land available elsewhere for those who decided at the last minute to come camping. Do not endanger your encampment by overcrowding.
- Geo-political groups, (ie. Royals, Baronies, Shires, Cantons, and Colleges) will get preferential treatment and an extra 900 square feet for infrastructure, such as dining halls and fire pits.
- Make a first, second, and third choice. Do not make all your choices the same. If you do not make a second or third choice, the default setting is A-1. This will appear on your list of choices. We will do our best to honor your choices. If you have a particular site that you want, use the comment section to describe the area in detail. Be very explicit. Do not assume that the land allocation staff remembers where you have camped in the past, or that they know where you want to camp.
- If you are camping in Stone's Throw, DO NOT use the T-1-T-7 designation for your camp site. These numbers are only used by Potrero County Parks for reserving camping sites - the SCA does not use these camp site designations. Please use the map co-ordinates instead.
- Land allocation will close May 15, 2010
- Reservations for land allocation will remain in effect until 6pm Friday evening. If no one from your group has arrived by then, your group loses its allocation. Those groups traveling more that 6 hours are invited to contact landallocation@potrerowar.org to discuss late arrival issues.
- Negotiation with your neighbors is encouraged and any unallocated land is considered shared by whoever is on its borders. We ask that you please only take what you need. We ask that all groups be willing to work with their neighbors to come to a reasonable, agreeable conclusion when land disputes arise.
- Any group found to be overflowing into another group's marked land, moving boundary markers or signs, adding new roads, cutting off access to the water supply or attempting to set up camp in an area reserved for another group will be removed from site.
- There are now three different noise curfew zones across the park. Quiet hours are as follows: Sleepy Hollow - 11PM; Stones Throw, Camelot, Far Glen, Merchants Row, Baronial Row, and parking lot overflow camping- 1AM; Battlefield, The Brakes, and Bedlam - 3AM. During quiet hours, you will be asked to keep sounds down to a conversational level. These noise curfews will be strictly enforced, so please take this into account when selecting your land allocation preferences.
To select your preferred camping space, please refer to the maps linked below. The maps have a grid labeled with numbers and letters. Pick your top 3 choices of camping spots and determine their coordinates, such as B-6 or A-11. Fill these coordinates in below in the location selection form.
The following areas are off-limits to camping:
- logistics pit (G-5)
- base camp
- gate
- chirurgeon's point
- merchant's row
- Caid and Atenveldt royal encampments
- parking lot
- ranger's residence
- battlefield
- archery range
- rapier fighting field (Far Glen)
- area reserved for unallocated or open camping
Each allocated area will be marked off with tape and labeled with a sign indicating group name, size of area, and name of contact person. If you are camped in an area reserved for someone else, your camp will be required to move.
To sign up your group for land allocation, please fill out the form below. This form is for camp registration only - individual campers should use the Camper registration form to sign up for space in a designated camp.
© 2006 Land Allocation software designed by
THLord Kolbrandr Kolsson. Redistribution of the content in any medium is permitted,provided the copyright remain intact.
